How it works

One entry.
Six steps to a completed tour.

From the first enquiry to the final payment β€” TravelSpurt handles the paperwork so you can focus on the experience.

The workflow

Everything connected, nothing duplicated

Each step flows into the next. By the time your guests board the vehicle, every document is ready and every payment is tracked.

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New enquiry
via website form Β· just now
NameThe Percival family
Tour interestNC500 Β· 9 days
Party size6 guests
DatesMay 2027
StatusEnquiry
1
Capture

Enquiries become bookings automatically

A guest fills in your website contact form. Zapier catches it and creates a booking in TravelSpurt before you've seen the email. It's on your pipeline from the first second.

Website form Zapier Manual entry
Qualify

Have the call. Don't take notes.

Your Zoom sales call is recorded by Read.ai. After you hang up, the transcript is automatically sent to TravelSpurt β€” no copy-paste, no post-call admin.

Zoom Read.ai Auto-transcript
2
Read.ai Β· transcript Β· NC500 call
Guest [00:02:14]
"...so that's six of us, the ninth of May, nine days round the NC500, one vegetarian in the group..."
Extracted ↓
party_size6
start_date2027-05-09
duration9 days
dietary1 vegetarian
βœ…
STR-2027-014
The Percival family
TourNC500 & Orkney
Dates9–18 May 2027
Guests6 Β· 1 vegetarian
VehicleMercedes V-Class
Value$10,400
StatusConfirmed
3
Confirm

Booking fills itself in from the call

TravelSpurt reads the transcript and updates the booking β€” dates, party size, dietary requirements, special requests. You review, confirm, and move on. The booking is now the single source of truth for everything that follows.

AI extraction One source of truth
Generate

Four documents from one click

Confirm the booking and TravelSpurt generates the itinerary, invoice, P&L report and guide sheet simultaneously β€” all pulling from the same record, always in sync, never out of date.

Itinerary Invoice P&L report Guide sheet
4
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Itinerary

Branded, shareable, with photos & maps

🧾

Invoice

VAT handled, payment links embedded

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P&L Report

Margin before you commit

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Guide Sheet

Everything your driver needs

Invoice STR-2027-014

NC500 & Orkney Β· 9 days Β· 6 guests

Percival deposit$5,200Paid
Harrison deposit$5,200Link sent
$5,200 receivedof $10,400
5
Get paid

Payment links that reconcile themselves

Generate a Stripe link per payer β€” deposit, balance, or split. Payments land directly in your own Stripe account. TravelSpurt tracks every payment against the invoice and marks the booking complete when the total is reached. No manual reconciliation.

Stripe Connect Split invoices Auto-reconcile
Run the tour

Your guide has everything on their phone

Send your driver-guide a Trip Pack link. They open it on any phone β€” no app, no login. Day-by-day route, accommodation details, documents, even offline access in areas with no signal. The trip runs itself.

No app install Works offline Instant revocation
6

NC500 & Orkney

9–18 May 2027 Β· 6 guests

Day 1Inverness β†’ Ullapool
Smoo Cave β€” 11:00
Kylesku Bridge viewpoint
Achmelvich Beach
Day 2Ullapool β†’ Durness
Corrieshalloch Gorge
Stac Pollaidh walk
Available offline
Questions

Common questions

Do I need to be technical to set this up?

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Not at all. Setup takes an afternoon β€” you connect your website form, link your Stripe account, and import your activities from your existing website. No code, no developer needed.

What if I don't use Zoom or Read.ai?

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The transcript-to-booking pipeline is a Pro feature β€” you can still use TravelSpurt on Starter or Growth without it. Bookings can be entered manually or via your website form. The AI step just removes the typing.

Does my guide need to download an app?

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No. The Trip Pack is a secure web link β€” it opens in any mobile browser. No account, no app store, no login. You can revoke access instantly by regenerating the link.

Where do payments go?

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Directly into your own Stripe account via Stripe Connect. TravelSpurt never holds your money. You see every transaction in your own Stripe dashboard, and the booking status updates automatically when payment clears.

Can two guests split the cost of one tour?

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Yes β€” this is one of the most used features. Generate one Stripe payment link per payer, with any amount and label. TravelSpurt accumulates payments against the invoice total and marks the booking paid when it's reached.

How long does setup take?

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Most operators are up and running the same afternoon. The onboarding checklist walks you through connecting Stripe, importing your activities, and sending your first itinerary β€” usually under two hours start to finish.

Ready to run your first tour on TravelSpurt?

Set up in an afternoon. No credit card required for the 14-day trial.